Weddings & Event Rentals

Restrictions

• No open flame or smoking in any of the buildings
• No pets in buildings
• All events must end at 12am. Any additional hours on-site will be charged an additional fee.

Security Deposit

All rentals require a refundable 10% security deposit with completion of contract.

Insurance

A Certificate of General Liability Insurance for at least One Million Dollars ($1,000,000) naming Jacob’s Pillow Dance Festival, Inc. as additional insured on a primary and non-contributory basis with full waiver of subrogation is required. It is due at least one month prior to the event.

Additional Fees

Additional labor charges will be incurred if you require additional installation and/or tear down beyond what is included. Additional days and/or hours in venues will also incur additional fees. Additional labor/time that is not requested prior to signing will be charged a rate of $150 per hour per person.

Do you offer both indoor and outdoor options?

Yes, we offer a variety of options based on your needs.

What is your maximum capacity for hosting a wedding in an indoor space?

We can accommodate up to 200 guests comfortably with dance floor space and space for a band or DJ.

What happens if it rains and our ceremony is outdoors?

In the case of inclement weather, the ceremony will be moved indoors. Chairs will need to be supplied by your selected vendor.

What is included in the site fee?

Included is exclusive use of the selected site(s), ample free parking, public restrooms, access to our grounds for wedding photography, and 3 staff members on the day of the event.

If we decide to book your venue, what is the deposit and what is an acceptable form of payment?

If you choose to book your wedding with us, your initial deposit is a non-refundable 50% of the total rental fee as well as a refundable 10% security deposit. The final balance is due no later than two weeks prior to the engagement. As for payment, we accept cash, check, and major credit cards.

What is the cancellation policy?

Any cancellations will result in forfeiting your deposit.

How long will I have use of the event space(s) I reserve? Does this include setup and clean-up time?

The rental includes up to 2 days on site. We will provide access to the venue for set-up purposes between 9:00 am and 5:00 pm. After 5:00pm, additional fees will be incurred. On the day of the event, we will provide access to the venue for up to 12 hours. Your party is responsible for removing all decoration and catering items, and leaving the facilities reasonably clean within this time. After 12 hours, additional fees will be incurred.

Do you have on-site wedding planners and coordinators?

We do not have onsite wedding planners and coordinators. Our Retail Coordinator will communicate with you as needed throughout the planning process. On the day of the event, 3 staff members will be available to answer any questions and provide access to our facilities.
Please refer your vendors to our Retail Coordinator or contact our main office to schedule drop-offs and pick-ups.

Can hurricane or votive candles be used inside?

Open flame of any kind is prohibited inside buildings on the Jacob’s Pillow grounds. Battery operated LED tea light candles are often used in place of open flame.

Are tables, linens, folding chairs, etc. available for rent?

Unfortunately we do not provide any tables, linens, folding chairs, etc. We are a site-only venue, so all rentals must be provided by an outside licensed and insured vendor.

Can I provide any outside food and beverage for my wedding? What about alcohol?

All food and beverage can be provided by an outside caterer or vendor including alcohol. All vendors serving alcohol must provide a liquor license.

Do you offer discounted rates?

We offer a 10% discount to Alumni of Jacob’s Pillow Dance.

Is Insurance Required?

A Certificate of General Liability Insurance for at least One Million Dollars ($1,000,000) naming Jacob’s Pillow Dance Festival, Inc. as additional insured on a primary and non-contributory basis with full waiver of subrogation is required. It is due at least one month prior to the event.